Page 83 - Undergraduate Handbook 2023-24

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STUDENT CLUB Club Advisor
The advisor plays an integral role in helping student leaders create an environment within their clubs that is
productive, safe, enjoyable, and educational. The selection of an advisor provides a new perspective, opportunity
for feedback and support to the club. Their experience and position with the University helps provide the ability
GUIDELINES - Abu Dhabi Campus to serve as a mentor and consultant. The ideal relationship between the advisor and student club would be a
partnership providing the basis for good decision-making and leadership of the club.
Updated: 20 June 2023 It is obvious that there is a need for communication, mutual understanding, respect and trust between the advisor
and the club members. Therefore, both have obligations to meet the club mission, vision, and goals. The role of
club advisor is valid for one year. The club will initiate the selection or renewal of the club advisor during the annual
process with SEO approval.
Club Guidelines
Club Advisor Requirements
This manual provides information about the guidelines and the processes related to the clubs at Abu Dhabi
University. This document ensures that club members follow the procedures which have been set forth in order to • Be a full -time faculty or staff member at Abu Dhabi University and notify SEO immediately if their employment
aid in the delivery of their events and activities properly. The Student Engagement Office (SEO) plays an important status changes or the advisor’s role is vacated. SEO will notify the club president.
role in providing students with opportunities to ensure the intellectual growth and development of students’ skills
through various programs, one of which is the club program. Through clubs, students can explore their talents and • To be familiar with student clubs’ guidelines and procedures.
enhance their skills by planning and participating in extracurricular activities.
• To effectively advise and direct students towards initiatives that align with ADU’s mission and vision.
Definition of Student Clubs
• To attend mixed club meetings and events when requested by SEO.
SEO oversees, coordinates, and supports a variety of clubs; however, those clubs must fall under at least one of the
five categories mentioned below. • To supervise the club when they have rehearsals in the auditorium.
• Arts: Clubs established to highlight various forms of artistic expression. Examples: Anime, Art, Music, Theatre, • To accompany the club members when participating in off campus activities.
etc.
• To assist club members with ideas and any other support needed as per the events requirements.
• Cultural: Clubs representing a specific country or region by displaying the cultures & traditions.
Examples: Emirati, Egyptian, Moroccan, Nigerian, etc.
Club Advisor Responsibilities
• Humanitarian: Clubs developed with the mission to serve others through means of volunteerism.
Examples: Ihsan, Tolerance, ADU Hands, etc. • Care about the club members being advised through demonstrating empathy, commitment, understanding,
and respect.
• Professional: Clubs established with the professional growth of students in mind.
• Provide student members with advice related to the club’s activities as needed.
• Social: Clubs that demonstrate a specific shared interest. Example: Self-Care, Fitness, Chess, Poetry, Sports, etc.
• Establish a warm, genuine, and open professional relationship.
SEO Responsibilities
• Be available; keep office hours and appointments.
To provide student clubs and their members with the best possible support, SEO is responsible for the following
tasks: • Have students contact referral sources and advise them frequently.
• Approving events and activities proposals. • Attend meetings with the club members to monitor their progress and discuss upcoming events.
• Assisting clubs with logistical needs including, but not limited to communication, booking space, and
transportation for events and activities. • Encourage the club to plan and implement their own events.
• Supporting clubs during events as needed. • Report any activities that may violate the University policy or the club guidelines to SEO.
• Providing financial oversight and support as per approval. • Be aware of all the plans and activities of the club.
• Supporting clubs with any ideas that will enhance their presence and activities.
• Providing development training for club members.

Abu Dhabi University | Undergraduate Handbook 2023 - 2024 Abu Dhabi University | Undergraduate Handbook 2023 - 2024