Page 84 - Undergraduate Handbook 2023-24

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Active Club Requirements President

An active club must meet the following requirements: • Shall supervise and attend all meetings.
• Shall set the dates for club meetings with notification to SEO.
• Be registered on ADU Groups.
• Shall appoint members to handle different responsibilities as required following approval from SEO.
• Have at least ten registered members; this includes the Executive Board.
• Shall cast the deciding vote for club’s Executive Board and members if there is a tie in the normal voting procedure.
• Host at least one club meeting per month during the semester; registration and meeting minutes must be submitted
through ADU Groups. • Agrees with the club members and advisor on activities and events in consultation with SEO.
• Make at least one post per week on the club’s page in ADU Groups. • Shall submit Event/Meeting Proposal Form with the consent from the Club Advisor to the SEO.
• Submit the Club Achievement Report upon request of SEO. • Shall seek sponsors/partners for club projects.
• Organize at least two events per semester in addition to SEO main events. • Shall perform any additional tasks as determined by SEO or Executive Membership.

• Participate in trainings and workshops as determined by SEO office.
Vice President
• Shall preside over all meetings in the absence of the president.
Establishing or Registering a Student Club
• Supports the Executive Board and the members to meet their obligations.
Club membership is open to full time undergraduate ADU students. Students who desire to establish a new club on the
ADU campus must meet the following requirements: • Shall have the right to vote for club’s Executive Board and members except when acting as president.
• Applicants must submit a proposal for a new club by visiting the ADU Groups website (adugroups.adu.ac.ae), where • Shall submit Event/Meeting Proposal Form with the consent from the Club Advisor to the SEO in the absence of the
the applicant will receive the approval from SEO on the club proposal. president.
• Shall assist in seeking sponsors/partners for club projects.
• The Club mission and vision must be aligned with ADU mission and vision and contribute to the development and
enhancement of student body skills making them more prepared for the workplace during and after graduation. • Shall perform any additional tasks as determined by SEO or Executive Membership.
• All members must have a minimum GPA of 2.0 and must not be on academic probation or have any disciplinary
infractions. Administrator
• Clubs must have complete Executive Board (President, Vice President, Administrator, & Treasurer) and advisor who is • Shall preside over all meetings in the absence of president and vice president.
a full-time faculty or staff member of ADU.
• Shall prepare and maintain accurate minutes of meetings and share with all members and submit via ADU Groups.
• Each member of the Executive Board must also participate in the introductory workshop.
• Shall handle all club reports and upcoming activities.
• An Advisor must be nominated by the club to SEO for final approval. The advisor will then sign the Advisor Agreement
Form through ADU Groups. • Shall keep an updated list of the club members.

• Shall ensure the registration of student attendees for all events through ADU Groups.
Renewing Club Registration
• Shall submit all Student Participation/Purchase and Club Achievement Reports via ADU Groups.
Club registration is valid for one academic year only. Clubs are considered inactive immediately after each academic year
unless the president submits the New Club Registration/Renewal form through ADU Groups. • Shall perform any additional tasks as determined by SEO or Executive Membership.

To renew club registration, each club must complete the New Club Registration/Renewal Form and register to attend a Club
Renewal Workshop. Each member of the Executive Board must attend the workshop for the club to receive “active” status. Treasurer
• Shall preside over all meetings in the absence of the president, vice president, and Administrator.
Executive Board Members
• Shall forecast and prepare a pro-forma statement needed for the club members’ financial activities.
Each student club at ADU must have an Executive Board, which includes the President, Vice President, Administrator, and • Shall be responsible for submitting the Student Purchase Request Form through ADU Groups.
Treasurer. Each of these members serves an important part of the club both individually and collectively. It is important
to note that the Executive Board members must be full-time students for the entire academic year. The duties and • Shall perform any additional tasks as determined by SEO or Executive Membership.
responsibilities of each are outlined as follows.

Abu Dhabi University | Undergraduate Handbook 2023 - 2024 Abu Dhabi University | Undergraduate Handbook 2023 - 2024