Page 85 - Undergraduate Handbook 2024-25

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Active Club Requirements

An active club must meet the following requirements:
• Be registered on ADU Groups.
• Have at least ten registered members; this includes the Executive Board.
• Host at least one club meeting per month during the semester; registration and meeting minutes must be submitted
through ADU Groups.
• Make at least one post per week on the club’s page in ADU Groups.
• Submit the Club Achievement Report upon request of SEO.
• Organize at least two events per semester in addition to SEO main events.

• Participate in trainings and workshops as determined by SEO office.

Establishing or Registering a Student Club
Club membership is open to full time undergraduate ADU students. Students who desire to establish a new club on the
ADU campus must meet the following requirements:
• Applicants must submit a proposal for a new club by visiting the ADU Groups website (adugroups.adu.ac.ae), where
the applicant will receive the approval from SEO on the club proposal.

• The Club mission and vision must be aligned with ADU mission and vision and contribute to the development and
enhancement of student body skills making them more prepared for the workplace during and after graduation.
• All members must have a minimum GPA of 2.0 and must not be on academic probation or have any disciplinary
infractions.
• Clubs must have complete Executive Board (President, Vice President, Administrator, & Treasurer) and advisor who is
a full-time faculty or staff member of ADU.
• Each member of the Executive Board must also participate in the introductory workshop.
• An Advisor must be nominated by the club to SEO for final approval. The advisor will then sign the Advisor Agreement
Form through ADU Groups.

Renewing Club Registration
Club registration is valid for one academic year only. Clubs are considered inactive immediately after each academic year
unless the president submits the New Club Registration/Renewal form through ADU Groups.

To renew club registration, each club must complete the New Club Registration/Renewal Form and register to attend a Club
Renewal Workshop. Each member of the Executive Board must attend the workshop for the club to receive “active” status.

Executive Board Members

Each student club at ADU must have an Executive Board, which includes the President, Vice President, Administrator, and
Treasurer. Each of these members serves an important part of the club both individually and collectively. It is important
to note that the Executive Board members must be full-time students for the entire academic year. The duties and
responsibilities of each are outlined as follows.

Abu Dhabi University | Undergraduate Handbook 2024 - 2025