Page 101 - Undergraduate Handbook 2023-24

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II. Types of Examinations 2. Leave the room quietly. any specific information, examinations are to be considered 9. Place the examination papers in front of students,
“closed book.” faced-down, and one-by-one.
Examinations at Abu Dhabi University (ADU) can be either 3. Collect your belongings.
“closed book” or “open book.” In “closed book” examinations, IV. Types of Proctors 10. Announce the start of the examination, write the
access to all materials related to the course is strictly 4. Report any concerns or problems to the OAI staff. time of the examination on the whiteboard (e.g.,
prohibited. In “open book” examinations, students are • Proctor – the person responsible for monitoring exam- exam duration two (2) hours, starting time 09:00
allowed to have access to all materials during examination, Excerpts of Procedural Guidelines taking activities to ensure compliance with applicable a.m., and finishing time 11:00 a.m.), and adjust the
with the exception of those specifically prohibited by the for Examinations and Proctoring rules and procedures. finishing time, if necessary (e.g., exams starting with
instructor. In the absence of any specific information, some delays require finishing time to be extended to
examinations are to be considered as “closed book.” • Roving proctor – the person representing the compensate for the delay).
I. Introduction college and responsible for all examinations in any
III. Students’ Responsibilities The content and particulars of examinations are decided by given examination time slot. The roving proctor is 11. Start the exam.
responsible for overseeing the activities of all proctors
the faculty members and communicated to the proctors and and addressing any issues of concern. B. During Examination
A. Pre Examination other concerned individuals such as IT staff. The overriding
1. Switch-off your mobile phones (and all other electronic responsibility of the Office of Academic Integrity (OAI) is to V. Assigning Proctors 1. Preventing conducts that are violations of the
provisions of the AIP (e.g., cheating), and
ensure the integrity of the examination processes.
devices) and place them in front of the examination
room and away from where you are seated. The responsibility for providing proctors to administer The scheduling of final examinations is the responsibility of 2. Detecting acts of violations of the provisions of the AIP
2. Put all the materials such as books, notes, etc. in front examinations rests with colleges and academic units. In the the Office of the Registrar. The responsibility of the OAI is (e.g., catching cheating activities).
the assignment of proctors, which is done in collaboration
of the examination room and away from where you event of any shortfalls, the OAI will arrange for additional with the colleges. Prevention - The continuous vigilance and engagement
proctors to meet the needs of colleges and academic units.
are seated. of proctors are the two necessary conditions to prevent
The Procedural Guidelines for Examinations and Proctoring VI. Proctoring Duties violations.
3. Select your seat randomly and avoid seating next to
friends, family, and/or associates. are described in the following sections. It is the responsibility A. Pre Examination Detection of Violations – In instances where direct evidence
of faculty members and proctors to be familiar with these
4. Bring and use only the type of calculator that is rules and comply with them. 1. Be available in the examination rooms 20 minutes of violations exists (e.g., students using and/or possessing
handwritten or electronically stored course related
allowed by the instructor. and rearrange the chairs to create physical separation materials), the proctor should take the following actions:
II. Personal and Professional
B. During Examination Attributes of Proctors between students. 1. Approach the student.
1. Read and sign the “Warning Section” on the top of the • Good reputation, 2. Review each examination information sheet for special 2. Collect the Student ID and the examination papers.
requirements requested by the instructor.
Exam Cover Sheet.
• Ability to take a supervisory role in the administration 3. Allow students into the examination room ten (10) 3. Secure the evidence of violation such as handwritten
2. Sign the exam’s “Attendance Sign-Up Sheet.” of examinations, and minutes before the exam time. notes or electronic devices.
3. Refrain from looking at someone else’s exam paper. • Lack of conflict of interest, both “in fact” and “in 4. Ensure random seating of students as they enter the 4. Notify the instructor of the course or the roving
4. Refrain from engaging in any form of communication appearance.” classroom and take-up seats. proctor.
(e.g., talking and/or whispering) with other students. 5. Complete and submit to the OAI the Exam Violation
III. Types of Examinations 5. Request each student to display valid Student ID
5. Refrain from any movements that can raise suspicions (other valid IDs with photo such as driving license may Documentation Form along with the evidence
of cheating (e.g., notes, mobile phones, or other
of illicit activities. Irrespective of the type of examination, and to minimize the be acceptable). electronic devices).
possibility of students’ violations of the Academic Integrity
6. Refrain from engaging in any arguments with the Policy, faculty members are requested to prepare more 6. Instruct students to put away all unauthorized 6. Notify the roving proctor and/or the representative of
instructor or proctor. than one version of an exam (this could be done by simple materials, including mobile phones and other the OAI, in cases of non-cooperating students.
rearrangement of the questions or changing numbers in electronic devices in front of the examination room
7. Write answers on the papers provided by the proctor. the exercises, etc.). In addition, all examinations should and away from where they are seated. In instances where the violations of the AIP is suspected,
have the standard Exam Cover Sheet.
8. Use the back of your answer sheets for any required 7. Review with students major items that constitute but no direct evidence is observed, students should be
allowed to complete the exam. However, once the exam
calculations. Examinations at ADU can be either “closed book” or cheating (e.g. speaking, exchanging information, is completed, students’ exam papers should be marked
“open book.” In “closed book” examinations, access to all accessing unauthorized materials such as mobile
C. After Examination materials related to the course is strictly prohibited, unless phones, etc). as “suspected case of cheating,” the instructor of the
the materials are provided by the instructor (e.g., a formula course notified, the Exam Violation Documentation Form
1. Finish the examination on time and stop writing sheet). In “open book” examinations, students are allowed 8. Ensure each student receives the correct version of completed, and the case referred to the OAI.
answers when instructed to do so. to have access to all materials, with the exception of those the exam.
specifically prohibited by the instructor. In the absence of

Abu Dhabi University | Undergraduate Handbook 2023 - 2024 Abu Dhabi University | Undergraduate Handbook 2023 - 2024