Page 104 - Undergraduate Handbook 2024-25

104

In addition to the above broad guidelines, proctors need 3. Deliver completed exams to the representative of the
to follow specific rules during examinations, as outlined college or the roving proctor.
below:
4. Ensure students remain seated until the proctor
1. Ensure unauthorized electronic devices are kept away collects the examination papers.
from the proximity of students.
5. Collect examination papers from students, one-by-
2. Remind students that any violations of the AIP one.
will result in the ejection of students from the
examination room. 6. Account for the total number of exam copies by
counting completed exam papers, match the
3. Instruct students to read and sign the “Warning numbers against the number of students on the
Section” on the top of the Exam Cover Sheet. “Attendance Sign-Up Sheet”, and the head count.
4. Circulate exam’s “Attendance Sign-Up Sheet” to 7. Validate the completeness of total copies of the exam
collect students’ signatures. (i.e., exams taken plus excess copies should be equal
to the number of copies originally received).
5. Prevent students to enter the examination room
after 30 minutes from the start of the exam. In these 8. Contact the IT staff to secure the lab for the lab-
cases, the Non-Admitted Late Comers Notification based examinations.
Form should be completed and submitted to the OAI.
9. Remind students to collect their personal belongings.
6. Prevent students to leave the examination room prior
to 40 minutes from the start of the exam. 10. Handover any items left behind by students to the
Security Officer or the OAI Representative.
7. Prohibit use of any unauthorized materials or
resources unless specifically allowed by the
instructors.

8. Monitor students to ensure they are focused on
completing the examination.
9. Maintain a physical presence at all times by walking
around and paying close attention to students’
behavior and conduct.
10. Monitor students’ conduct while on emergency break
(e.g., using the restrooms).
11. Enforce the following exam-taking rules:

a. No talking between and among students,
b. No answering of questions by students or
proctors,
c. No exchanges of any kind of materials between
and among students, and
d. No change of seats unless for valid reasons and
with the consent of the proctor.
C. After Examination

1. Finish the examination on time and orderly.
2. Secure the completed examination papers.

Abu Dhabi University | Undergraduate Handbook 2024 - 2025