Page 103 - Undergraduate Handbook 2024-25

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any specific information, examinations are to be considered 9. Place the examination papers in front of students,
“closed book.” faced-down, and one-by-one.

IV. Types of Proctors 10. Announce the start of the examination, write the
time of the examination on the whiteboard (e.g.,
• Proctor – the person responsible for monitoring exam- exam duration two (2) hours, starting time 09:00
taking activities to ensure compliance with applicable a.m., and finishing time 11:00 a.m.), and adjust the
rules and procedures. finishing time, if necessary (e.g., exams starting with
some delays require finishing time to be extended to
• Roving proctor – the person representing the compensate for the delay).
college and responsible for all examinations in any
given examination time slot. The roving proctor is 11. Start the exam.
responsible for overseeing the activities of all proctors
and addressing any issues of concern. B. During Examination
V. Assigning Proctors 1. Preventing conducts that are violations of the
provisions of the AIP (e.g., cheating), and
The scheduling of final examinations is the responsibility of 2. Detecting acts of violations of the provisions of the AIP
the Office of the Registrar. The responsibility of the OAI is (e.g., catching cheating activities).
the assignment of proctors, which is done in collaboration
with the colleges. Prevention - The continuous vigilance and engagement
of proctors are the two necessary conditions to prevent
VI. Proctoring Duties violations.
A. Pre Examination Detection of Violations – In instances where direct evidence
of violations exists (e.g., students using and/or possessing
1. Be available in the examination rooms 20 minutes handwritten or electronically stored course related
and rearrange the chairs to create physical separation materials), the proctor should take the following actions:
between students.
1. Approach the student.
2. Review each examination information sheet for special
requirements requested by the instructor. 2. Collect the Student ID and the examination papers.

3. Allow students into the examination room ten (10) 3. Secure the evidence of violation such as handwritten
minutes before the exam time. notes or electronic devices.
4. Ensure random seating of students as they enter the 4. Notify the instructor of the course or the roving
classroom and take-up seats. proctor.

5. Request each student to display valid Student ID 5. Complete and submit to the OAI the Exam Violation
(other valid IDs with photo such as driving license may Documentation Form along with the evidence
be acceptable). of cheating (e.g., notes, mobile phones, or other
electronic devices).
6. Instruct students to put away all unauthorized
materials, including mobile phones and other 6. Notify the roving proctor and/or the representative of
electronic devices in front of the examination room the OAI, in cases of non-cooperating students.
and away from where they are seated.
In instances where the violations of the AIP is suspected,
7. Review with students major items that constitute but no direct evidence is observed, students should be
cheating (e.g. speaking, exchanging information, allowed to complete the exam. However, once the exam
accessing unauthorized materials such as mobile is completed, students’ exam papers should be marked
phones, etc). as “suspected case of cheating,” the instructor of the
course notified, the Exam Violation Documentation Form
8. Ensure each student receives the correct version of completed, and the case referred to the OAI.
the exam.

Abu Dhabi University | Undergraduate Handbook 2024 - 2025