Page 441 - Undergraduate Catalog 2026-27

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III. Types of Examinations 5. Request each student to display valid Student ID Documentation Form along with the evidence b. No answering of questions by students or
(other valid IDs with photo such as driving license may of cheating (e.g., notes, mobile phones, or other proctors,
Irrespective of the type of examination, and to minimize the be acceptable). electronic devices).
possibility of students’ violations of the Academic Integrity c. No exchanges of any kind of materials between
Policy, faculty members are requested to prepare more 6. Instruct students to put away all unauthorized 6. Notify the roving proctor and/or the representative of and among students, and
than one version of an exam (this could be done by simple materials, including mobile phones and other the OAI, in cases of non-cooperating students.
rearrangement of the questions or changing numbers in electronic devices in front of the examination room d. No change of seats unless for valid reasons and
the exercises, etc.). In addition, all examinations should and away from where they are seated. In instances where the violations of the AIP is suspected, with the consent of the proctor.
but no direct evidence is observed, students should be
have the standard Exam Cover Sheet.
7. Review with students major items that constitute allowed to complete the exam. However, once the exam C. After Examination
Examinations at ADU can be either “closed book” or cheating (e.g. speaking, exchanging information, is completed, students’ exam papers should be marked 1. Finish the examination on time and orderly.
“open book.” In “closed book” examinations, access to all accessing unauthorized materials such as mobile as “suspected case of cheating,” the instructor of the
materials related to the course is strictly prohibited, unless phones, etc). course notified, the Exam Violation Documentation Form 2. Secure the completed examination papers.
the materials are provided by the instructor (e.g., a formula completed, and the case referred to the OAI.
sheet). In “open book” examinations, students are allowed 8. Ensure each student receives the correct version of In addition to the above broad guidelines, proctors need 3. Deliver completed exams to the representative of the
the exam.
to have access to all materials, with the exception of those college or the roving proctor.
specifically prohibited by the instructor. In the absence of 9. Place the examination papers in front of students, to follow specific rules during examinations, as outlined
any specific information, examinations are to be considered faced-down, and one-by-one. below: 4. Ensure students remain seated until the proctor
“closed book.” 1. Ensure unauthorized electronic devices are kept away collects the examination papers.
10. Announce the start of the examination, write the from the proximity of students.
IV. Types of Proctors time of the examination on the whiteboard (e.g., 5. Collect examination papers from students, one-by-
exam duration two (2) hours, starting time 09:00 2. Remind students that any violations of the AIP one.
• Proctor – the person responsible for monitoring exam- a.m., and finishing time 11:00 a.m.), and adjust the will result in the ejection of students from the
taking activities to ensure compliance with applicable finishing time, if necessary (e.g., exams starting with examination room. 6. Account for the total number of exam copies by
rules and procedures. some delays require finishing time to be extended to counting completed exam papers, match the
compensate for the delay). 3. Instruct students to read and sign the “Warning numbers against the number of students on the
• Roving proctor – the person representing the Section” on the top of the Exam Cover Sheet. “Attendance Sign-Up Sheet”, and the head count.
college and responsible for all examinations in any 11. Start the exam.
given examination time slot. The roving proctor is 4. Circulate exam’s “Attendance Sign-Up Sheet” to 7. Validate the completeness of total copies of the exam
responsible for overseeing the activities of all proctors B. During Examination collect students’ signatures. (i.e., exams taken plus excess copies should be equal
and addressing any issues of concern. to the number of copies originally received).
1. Preventing conducts that are violations of the 5. Prevent students to enter the examination room
V. Assigning Proctors provisions of the AIP (e.g., cheating), and after 30 minutes from the start of the exam. In these 8. Contact the IT staff to secure the lab for the lab-
cases, the Non-Admitted Late Comers Notification based examinations.
The scheduling of final examinations is the responsibility of 2. Detecting acts of violations of the provisions of the AIP Form should be completed and submitted to the OAI. 9. Remind students to collect their personal belongings.
the Office of the Registrar. The responsibility of the OAI is (e.g., catching cheating activities).
the assignment of proctors, which is done in collaboration 6. Prevent students to leave the examination room prior 10. Handover any items left behind by students to the
with the colleges. Prevention - The continuous vigilance and engagement to 40 minutes from the start of the exam. Security Officer or the OAI Representative.
of proctors are the two necessary conditions to prevent
VI. Proctoring Duties violations. 7. Prohibit use of any unauthorized materials or
resources unless specifically allowed by the
Detection of Violations – In instances where direct evidence instructors.
A. Pre Examination of violations exists (e.g., students using and/or possessing
handwritten or electronically stored course related 8. Monitor students to ensure they are focused on
1. Be available in the examination rooms 20 minutes materials), the proctor should take the following actions: completing the examination.
and rearrange the chairs to create physical separation
between students. 1. Approach the student. 9. Maintain a physical presence at all times by walking
around and paying close attention to students’
2. Review each examination information sheet for special 2. Collect the Student ID and the examination papers. behavior and conduct.
requirements requested by the instructor.
3. Secure the evidence of violation such as handwritten 10. Monitor students’ conduct while on emergency break
3. Allow students into the examination room ten (10) notes or electronic devices. (e.g., using the restrooms).
minutes before the exam time.
4. Notify the instructor of the course or the roving 11. Enforce the following exam-taking rules:
4. Ensure random seating of students as they enter the proctor.
classroom and take-up seats. a. No talking between and among students,
5. Complete and submit to the OAI the Exam Violation

Abu Dhabi University | Undergraduate Catalog 2026 - 2027 Abu Dhabi University | Undergraduate Catalog 2026 - 2027