Page 81 - Postgraduate Handbook 2024-25

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Collective Responsibilities for Executive Board of a Club

As a group, the Executive Board is expected to:
• Work collectively and plan for the club’s events and activities.
• Submit a tentative calendar of events and activities at the start of each semester.
• Create a detailed plan with a corresponding budget estimate for each proposed event.

• Keep a healthy environment within the Board to ensure the club’s stability and efficiency.
• Call for a year-end meeting to discuss the club’s progress, achievements and recommendations for the incoming
board members.
• Ensure a smooth transition and turnover of responsibilities with the newly elected Executive Board.

• Assist the new Executive Board in the early stages of their term to ensure smooth and uninterrupted operations.
• Consult the SEO to mediate and solve any conflicts through a common resolution should a problem arise within the
Executive Board.
Rights of Student Clubs

As a student club at ADU, every student club has the right to:
• Organize on and off campus events, after receiving the approval from SEO.
• Reserve space on campus for meetings, activities and events.

• Have an official ADU email account for club-related communication purposes after receiving approval from SEO.
• Receive funding to assist in the development and execution of any SEO approved activity or event.
• Conduct a marketing campaign to raise awareness about approved events.
• Obtain co-curricular transcripts for each member that reflect activities they have participated in throughout the year.
The co-curricular transcript is available through ADU Groups.
• Seek sponsors for their projects and activities within SEO’s guidelines and guidance.
• Invite a speaker to support their events.
o Approval from Ministry of Higher Education (MoHE) is required. This process could take anywhere from two
days to five weeks.
o The club should submit the Guest Speaker Approval Form via ADU Groups.
o Club members are responsible for welcoming visitors upon their arrival on campus, escorting
them to the event’s venue and accompanying them throughout their visit, always accompanied by SEO staff.

Student Club Rules
• Executive Board Members must be committed to attending any meeting/training organized by SEO.
• Student clubs must act as representatives of Abu Dhabi University on and off campus.
• Student clubs must participate in SEO’s main events including, but not limited to, Week of Welcome/Orientation, Club
Fair, Open Week and Cultural Diversity Day, as applicable.

Abu Dhabi University | Postgraduate Handbook 2024 - 2025