Page 388 - Undergraduate Catalog 2024-25

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Documentation Form along with the evidence b. No answering of questions by students or
of cheating (e.g., notes, mobile phones, or other proctors,
electronic devices).
c. No exchanges of any kind of materials between
6. Notify the roving proctor and/or the representative of and among students, and
the OAI, in cases of non-cooperating students.
d. No change of seats unless for valid reasons and
In instances where the violations of the AIP is suspected, with the consent of the proctor.
but no direct evidence is observed, students should be
allowed to complete the exam. However, once the exam C. After Examination
is completed, students’ exam papers should be marked
as “suspected case of cheating,” the instructor of the 1. Finish the examination on time and orderly.
course notified, the Exam Violation Documentation Form
completed, and the case referred to the OAI. 2. Secure the completed examination papers.

In addition to the above broad guidelines, proctors need 3. Deliver completed exams to the representative of the
to follow specific rules during examinations, as outlined college or the roving proctor.
below:
4. Ensure students remain seated until the proctor
1. Ensure unauthorized electronic devices are kept away collects the examination papers.
from the proximity of students.
5. Collect examination papers from students, one-by-
2. Remind students that any violations of the AIP one.
will result in the ejection of students from the 6. Account for the total number of exam copies by
examination room.
counting completed exam papers, match the
3. Instruct students to read and sign the “Warning numbers against the number of students on the
Section” on the top of the Exam Cover Sheet. “Attendance Sign-Up Sheet”, and the head count.
4. Circulate exam’s “Attendance Sign-Up Sheet” to 7. Validate the completeness of total copies of the exam
collect students’ signatures. (i.e., exams taken plus excess copies should be equal
to the number of copies originally received).
5. Prevent students to enter the examination room
after 30 minutes from the start of the exam. In these 8. Contact the IT staff to secure the lab for the lab-
cases, the Non-Admitted Late Comers Notification based examinations.
Form should be completed and submitted to the OAI.
9. Remind students to collect their personal belongings.
6. Prevent students to leave the examination room prior 10. Handover any items left behind by students to the
to 40 minutes from the start of the exam.
Security Officer or the OAI Representative.
7. Prohibit use of any unauthorized materials or
resources unless specifically allowed by the
instructors.
8. Monitor students to ensure they are focused on
completing the examination.
9. Maintain a physical presence at all times by walking
around and paying close attention to students’
behavior and conduct.
10. Monitor students’ conduct while on emergency break
(e.g., using the restrooms).
11. Enforce the following exam-taking rules:
a. No talking between and among students,

Abu Dhabi University | Undergraduate Catalog 2024 - 2025