Page 387 - Undergraduate Catalog 2024-25

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III. Types of Examinations 5. Request each student to display valid Student ID
(other valid IDs with photo such as driving license may
Irrespective of the type of examination, and to minimize the be acceptable).
possibility of students’ violations of the Academic Integrity
Policy, faculty members are requested to prepare more 6. Instruct students to put away all unauthorized
than one version of an exam (this could be done by simple materials, including mobile phones and other
rearrangement of the questions or changing numbers in electronic devices in front of the examination room
the exercises, etc.). In addition, all examinations should and away from where they are seated.
have the standard Exam Cover Sheet.
7. Review with students major items that constitute
Examinations at ADU can be either “closed book” or cheating (e.g. speaking, exchanging information,
“open book.” In “closed book” examinations, access to all accessing unauthorized materials such as mobile
materials related to the course is strictly prohibited, unless phones, etc).
the materials are provided by the instructor (e.g., a formula
sheet). In “open book” examinations, students are allowed 8. Ensure each student receives the correct version of
the exam.
to have access to all materials, with the exception of those
specifically prohibited by the instructor. In the absence of 9. Place the examination papers in front of students,
any specific information, examinations are to be considered faced-down, and one-by-one.
“closed book.”
10. Announce the start of the examination, write the
IV. Types of Proctors time of the examination on the whiteboard (e.g.,
exam duration two (2) hours, starting time 09:00
• Proctor – the person responsible for monitoring exam- a.m., and finishing time 11:00 a.m.), and adjust the
taking activities to ensure compliance with applicable finishing time, if necessary (e.g., exams starting with
rules and procedures. some delays require finishing time to be extended to
compensate for the delay).
• Roving proctor – the person representing the
college and responsible for all examinations in any 11. Start the exam.
given examination time slot. The roving proctor is
responsible for overseeing the activities of all proctors B. During Examination
and addressing any issues of concern.
1. Preventing conducts that are violations of the
V. Assigning Proctors provisions of the AIP (e.g., cheating), and
The scheduling of final examinations is the responsibility of 2. Detecting acts of violations of the provisions of the AIP
the Office of the Registrar. The responsibility of the OAI is (e.g., catching cheating activities).
the assignment of proctors, which is done in collaboration
with the colleges. Prevention - The continuous vigilance and engagement
of proctors are the two necessary conditions to prevent
VI. Proctoring Duties violations.
Detection of Violations – In instances where direct evidence
A. Pre Examination of violations exists (e.g., students using and/or possessing
handwritten or electronically stored course related
1. Be available in the examination rooms 20 minutes materials), the proctor should take the following actions:
and rearrange the chairs to create physical separation
between students. 1. Approach the student.
2. Review each examination information sheet for special 2. Collect the Student ID and the examination papers.
requirements requested by the instructor.
3. Secure the evidence of violation such as handwritten
3. Allow students into the examination room ten (10) notes or electronic devices.
minutes before the exam time.
4. Notify the instructor of the course or the roving
4. Ensure random seating of students as they enter the proctor.
classroom and take-up seats.
5. Complete and submit to the OAI the Exam Violation

Abu Dhabi University | Undergraduate Catalog 2024 - 2025