Page 97 - Postgraduate Handbook 2024-25

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IV. Types of Proctors time of the examination on the whiteboard (e.g.,
exam duration two (2) hours, starting time 09:00
• Proctor – the person responsible for monitoring exam- a.m., and finishing time 11:00 a.m.), and adjust the
taking activities to ensure compliance with applicable finishing time, if necessary (e.g., exams starting with
rules and procedures. some delays require finishing time to be extended to
compensate for the delay).
• Roving proctor – the person representing the
college and responsible for all examinations in any 11. Start the exam.
given examination time slot. The roving proctor is
responsible for overseeing the activities of all proctors B. During Examination
and addressing any issues of concern.
1. Preventing conducts that are violations of the
V. Assigning Proctors provisions of the AIP (e.g., cheating), and
2. Detecting acts of violations of the provisions of the AIP
The scheduling of final examinations is the responsibility of (e.g., catching cheating activities).
the Office of the Registrar. The responsibility of the OAI is
the assignment of proctors, which is done in collaboration Prevention - The continuous vigilance and engagement
with the colleges. of proctors are the two necessary conditions to prevent
violations.
VI. Proctoring Duties
Detection of Violations – In instances where direct evidence
A. Pre Examination of violations exists (e.g., students using and/or possessing
handwritten or electronically stored course related
1. Be available in the examination rooms 20 minutes materials), the proctor should take the following actions:
and rearrange the chairs to create physical separation
between students. 1. Approach the student.

2. Review each examination information sheet for special 2. Collect the Student ID and the examination papers.
requirements requested by the instructor.
3. Secure the evidence of violation such as handwritten
3. Allow students into the examination room ten (10) notes or electronic devices.
minutes before the exam time.
4. Notify the instructor of the course or the roving
4. Ensure random seating of students as they enter the proctor.
classroom and take-up seats.
5. Complete and submit to the OAI the Exam Violation
5. Request each student to display valid Student ID Documentation Form along with the evidence
(other valid IDs with photo such as driving license may of cheating (e.g., notes, mobile phones, or other
be acceptable). electronic devices).

6. Instruct students to put away all unauthorized 6. Notify the roving proctor and/or the representative of
materials, including mobile phones and other the OAI, in cases of non-cooperating students.
electronic devices in front of the examination room
and away from where they are seated. In instances where the violations of the AIP is suspected,
but no direct evidence is observed, students should be
7. Review with students major items that constitute allowed to complete the exam. However, once the exam
cheating (e.g. speaking, exchanging information, is completed, students’ exam papers should be marked
accessing unauthorized materials such as mobile as “suspected case of cheating,” the instructor of the
phones, etc). course notified, the Exam Violation Documentation Form
completed, and the case referred to the OAI.
8. Ensure each student receives the correct version of
the exam. In addition to the above broad guidelines, proctors need
to follow specific rules during examinations, as outlined
9. Place the examination papers in front of students, below:
faced-down, and one-by-one.
1. Ensure unauthorized electronic devices are kept away
10. Announce the start of the examination, write the

Abu Dhabi University | Postgraduate Handbook 2024 - 2025